What you need
1. An equipment booking with A.V.Corporate.
2. A venue with access to at least one ISDN telephone line.
Typically we would arrange this, but you may already
have access to a suitable room.
3. A second party in some other location with access to
equipment and an ISDN line.
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COSTS AND CHARGES
Costs will vary according to requirements. AV Corporate will help you
plan your video conference for maximum effect at minimum cost.
The equipment hire, its installation and trained operator supervision, is
based on an hourly rate, in multiples of one hour. Typically there is a
minimum (“flag fall”) charge for the first hour to cover set-up/pack-down,
pre-call briefing and rehearsal and administration, with a reducing charge
for each hour thereafter.
The cost of the Venue will vary according to the nature of the video
conference event and the number of ISDN access lines required.
Line and call charges vary with the distance between the call centres.
These may also vary with the time of day. These charges are made by
the carrier (usually Telstra) and are generally calculated on a per minute
basis. If you are CALLING then you pay these charges. If you are
CALLED the other end pays these charges. The Venue will also levy an
ISDN access charge to cover their monthly line rentals. Often this is
included in the venue hire.
VIDEO QUALITY
Video transmission quality is a function of the “bandwidth” (transmission
ability) of lines involved. For a small conference, involving a small group,
a single 128kbps ISDN line is sufficient. For a larger conference with
greater activity and large screen or projected images a higher
“bandwidth” (more lines – running in parallel) is needed. These extra
lines will incur extra line charges.
A successful video conference is like a successful Stage
Production – there is no substitute for
professionalism, planning and rehearsal.
Professionalism
AV Corporate trained conference operators will
ensure you avoid all those “nasties” like - reflected
sound, glaring patches of light, face shadows. We
even consider (if necessary) modesty panels to
covers people's legs under a table.
Planning
Planning involves developing a timing schedule with the other parties.
Remember about daylight saving when scheduling meetings. Not every
state and country uses it. Planning involves pre-arranging seating
positions. Remember that the person to your left will appear to the
distant viewer to be on your right, and vice versa. It involves suggesting
people wear suitable clothing colours. Avoid black and navy suits - if
necessary, remove your jacket. Pastel shades work well, as do bright
blues. Avoid large areas of red, bright whites, busy patterns or glittery
jewellery.
Planning also involves preparing computer presentations and screen
shots and promotional placards well in advance so that they can be put
in place prior to final rehearsal.
Rehearsal
Immediately prior to connection, the AV Corporate conference operator
will take you through the conference connection procedures and meeting
process; making sure that everyone understands their role and the
etiquette required for a successful event. In a larger video conference
the operator will likely remain to schedule associated presentations and
supervise periodic adjustments to light and sound.
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