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You can meet on a
virtual basis with others, from Australia or anywhere in the world
right here in Coffs Harbour. You can meet on a Point-to-Point basis, or we can link
several venues into the same meeting.
You can even have remote locations, (with no video conferencing
facilities) patched in by telephone.
You can exchange eye-contact, voice, sound, computer images and
data. You can keep a video record of everything that happened.
You can do this in
a conference environment or we can arrange an inexpensive personal
meeting with someone you love.
Small meetings are
usually viewed on a large monitor. Larger meetings would commonly use
projected images.
Is it expensive?
Compared to the real cost of travel - fares, expenses,
administrative overheads and the opportunity cost of salaried time –
its cheap …really cheap! If
you consider that you can involve extra personnel in a meeting with
little extra cost and avoid the clumsy downstream staff debriefing
that follows any important meeting – the investment you make is a
bargain.
Consider also the
impact you can make on your conference with a link to an overseas
office, a valued client, or a prominent guest speaker like Bill
Clinton. Have you
considered the sort of figures it costs to bring Bill Clinton to
Australia? It costs just
a fraction of this to have him talk to your delegates and answer
questions in a video conference environment.
What is more important - he can probably fit it into his busy
schedule.
What you need
An equipment
booking with A.V.Corporate.
A venue with
access to at least one ISDN telephone line. Typically we would arrange
this, but you may already have access to a suitable room.
A second party
in some other location with access to equipment and an ISDN line.
What it costs
Costs will vary according to requirements.
AV Corporate will help you plan your video conference for
maximum effect at minimum cost.
The equipment hire,
its installation and trained operator supervision, is based on an
hourly rate, in multiples of one hour.
Typically there is a minimum (“flag fall”) charge for the
first hour to cover set-up/pack-down, pre-call briefing and rehearsal
and administration, with a reducing charge for each hour thereafter.
The cost of the
Venue will vary according to the nature of the video conference event
and the number of ISDN access lines required.
Line and call
charges will vary with the distance between the call centres.
These may also vary with the time of day.
These charges are made by the carrier (usually Telstra) and are
generally calculated on a per minute basis.
If you are CALLING then you pay these charges.
If you are CALLED the other end pays these charges.
The Venue will also levy an ISDN access charge to cover their
monthly line rentals. Often
this is included in the venue hire.
Video transmission
quality is a function of the “bandwidth” (transmission ability) of
lines involved. For a
small conference, involving a small group, a single 128kbps ISDN line
is sufficient. For a
larger conference with greater activity and large screen or projected
images a higher “bandwidth” (more lines – running in parallel)
is needed. These extra
lines will incur extra line charges.
A typical one hour,
interstate, standard quality, video conference call (using one line),
would incur Telstra charges of around $46.
A high quality call using three lines would cost about $138.
Making your
conference a success
A successful video conference is like a successful Stage
Production – there is no substitute for professionalism, planning
and rehearsal.
Professionalism
AV Corporate trained conference operators will set-up the latest
conferencing equipment in an environment to suit your particular
needs. Our
professionalism will ensure you avoid all those “nasties” like -
reflected sound, glaring patches of light, face shadows.
We even consider (if necessary) modesty
panels to covers people's legs under a table.
Planning
Planning involves developing a timing schedule with the other parties.
Remember about daylight saving when scheduling meetings. Not
every state and country uses it.
Planning involves pre-arranging seating positions.
Remember that the person to your left will appear to the
distant viewer to be on your right, and vice versa. It involves
suggesting people wear suitable clothing colours.
Avoid black and navy suits - if necessary, remove your jacket.
Pastel shades work well, as do bright blues. Avoid large areas of red,
bright whites, busy patterns or glittery jewellery.
Planning
also involves preparing computer presentations and screen shots and
promotional placards well in advance so that they can be put in place
prior to final rehearsal.
Rehearsal
Immediately prior to connection, the AV Corporate conference operator
will take you through the conference connection procedures and meeting
process; making sure that everyone understands their role and the
etiquette required for a successful event.
In a larger video conference the operator will likely remain to
schedule associated presentations and supervise periodic adjustments
to light and sound.
Video
Conferencing is a powerful tool for saving money and improving
communication.
Can
it help you?
Contact us if
you need to know more ...
A V
Corporate Pty. Ltd. Tel: +61 2
6658 0071 Fax: +61 2 6658 0072
Email:
action@avcorporate.com
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