You can meet on a virtual basis with others, from Australia or anywhere in the world right here in Coffs Harbour.  You can meet on a Point-to-Point basis, or we can link several venues into the same meeting.  You can even have remote locations, (with no video conferencing facilities) patched in by telephone. 

You can exchange eye-contact, voice, sound, computer images and data.  You can keep a video record of everything that happened.
You can do this in a conference environment or we can arrange an inexpensive personal meeting with someone you love.  Small meetings are usually viewed on a large monitor. Larger meetings would commonly use projected images.

Is it expensive?
Compared to the real cost of travel - fares, expenses, administrative overheads and the opportunity cost of salaried time – its cheap …really cheap!  If you consider that you can involve extra personnel in a meeting with little extra cost and avoid the clumsy downstream staff debriefing that follows any important meeting – the investment you make is a bargain. 

Consider also the impact you can make on your conference with a link to an overseas office, a valued client, or a prominent guest speaker like Bill Clinton.  Have you considered the sort of figures it costs to bring Bill Clinton to Australia?  It costs just a fraction of this to have him talk to your delegates and answer questions in a video conference environment.   What is more important - he can probably fit it into his busy schedule. 

What you need
  An equipment booking with A.V.Corporate.
  A venue with access to at least one ISDN telephone line. Typically we would arrange this, but   you may already have access to a suitable room.
  A second party in some other location with access to equipment and an ISDN line.

What it costs
Costs will vary according to requirements.  AV Corporate will help you plan your video conference for maximum effect at minimum cost. 

The equipment hire, its installation and trained operator supervision, is based on an hourly rate, in multiples of one hour.  Typically there is a minimum (“flag fall”) charge for the first hour to cover set-up/pack-down, pre-call briefing and rehearsal and administration, with a reducing charge for each hour thereafter. 

The cost of the Venue will vary according to the nature of the video conference event and the number of ISDN access lines required.

Line and call charges will vary with the distance between the call centres.  These may also vary with the time of day.  These charges are made by the carrier (usually Telstra) and are generally calculated on a per minute basis.  If you are CALLING then you pay these charges.  If you are CALLED the other end pays these charges.  The Venue will also levy an ISDN access charge to cover their monthly line rentals.  Often this is included in the venue hire. 

Video transmission quality is a function of the “bandwidth” (transmission ability) of lines involved.  For a small conference, involving a small group, a single 128kbps ISDN line is sufficient.  For a larger conference with greater activity and large screen or projected images a higher “bandwidth” (more lines – running in parallel) is needed.  These extra lines will incur extra line charges. 

A typical one hour, interstate, standard quality, video conference call (using one line), would incur Telstra charges of around $46.  A high quality call using three lines would cost about $138. 

Making your conference a success
A successful video conference is like a successful Stage Production – there is no substitute for professionalism, planning and rehearsal. 

Professionalism
AV Corporate trained conference operators will set-up the latest conferencing equipment in an environment to suit your particular needs.  Our professionalism will ensure you avoid all those “nasties” like - reflected sound, glaring patches of light, face shadows.  We even consider (if necessary) modesty panels to covers people's legs under a table.
 

Planning
Planning involves developing a timing schedule with the other parties.  Remember about daylight saving when scheduling meetings. Not every state and country uses it.   Planning involves pre-arranging seating positions.  Remember that the person to your left will appear to the distant viewer to be on your right, and vice versa. It involves suggesting people wear suitable clothing colours.  Avoid black and navy suits - if necessary, remove your jacket. Pastel shades work well, as do bright blues. Avoid large areas of red, bright whites, busy patterns or glittery jewellery.

Planning also involves preparing computer presentations and screen shots and promotional placards well in advance so that they can be put in place prior to final rehearsal.

Rehearsal
Immediately prior to connection, the AV Corporate conference operator will take you through the conference connection procedures and meeting process; making sure that everyone understands their role and the etiquette required for a successful event.  In a larger video conference the operator will likely remain to schedule associated presentations and supervise periodic adjustments to light and sound.

Video Conferencing is a powerful tool for saving money and improving communication.
Can it help you?

Contact us if you need to know more ...
A V Corporate Pty. Ltd.  Tel: +61 2 6658 0071 Fax: +61 2 6658 0072
Email: action@avcorporate.com